FAQs –Visa Information for International & Non-Citizen Attendees
Last updated: August 2025
Documents
Q1: What documents do I need to enter the U.S. for the Annual Meeting?
A: You must carry:
A: You must carry:
- A valid passport (with at least 6 months’ validity).
- A valid visa (e.g., B-1/B-2, F-1, J-1, H-1B), or ESTA authorization if you’re from a Visa Waiver Program country.
- Your meeting invitation letter (if needed)* and registration confirmation.
- Proof of accommodations, return travel, and (if applicable) employer/university sponsorship.
*Email icmctf@icmctf.org to request a letter of invitation once you’ve registered or received your abstract acceptance notification, or if you need an invitation earlier.
Fees
Q2: Are there new visa-related fees I should be aware of?
A: Yes. As of July 2025, the U.S. has implemented or increased some visa-related fees:
A: Yes. As of July 2025, the U.S. has implemented or increased some visa-related fees:
For specific information, please visit https://travel.state.gov/content/travel/en/us-visas/visa-information-resources/fees/fees-visa-services.html
Still have questions? Email us at events@avs.org or visit the Registration Desk onsite at the meeting.
Processing Time
Q3: How long should I allow for visa processing?
A: Apply as early as possible. Interview wait times and processing delays are common. We recommend applying 3–6 months before the meeting.
A: Apply as early as possible. Interview wait times and processing delays are common. We recommend applying 3–6 months before the meeting.
Still have questions? Email us at events@avs.org or visit the Registration Desk onsite at the meeting.
What to Carry
Q4: Should I carry my immigration documents with me during the Annual Meeting?
A: Yes. We recommend carrying:
A: Yes. We recommend carrying:
- A photocopy of your passport and visa.
- Your I-94 or proof of legal entry (printed or digital).
- A copy of your meeting registration or badge.
- A card listing your emergency contacts, local consulate, and legal aid.
Still have questions? Email us at icmctf@icmctf.org or visit the Registration Desk onsite at the meeting.